Travel Support

About

UACES will pay up to 50% of your travel expenses for travel to/from a qualifying event. The following conditions apply:

General terms

• Claims can only be made for 'qualifying events' which will be listed on the Calendar of Events;
  they will be identified by the following travel icon
  
• You have not, or will not, receive any other financial support for travel for the same event.
• You should be travelling to/from the same location or provide a valid reason for travelling back to a different location.
• UACES will not cover travel costs if the event is being held where you live/work, unless you have been away for mandatory work purposes such as fieldwork or a research trip.
• You should provide receipts for all travel being claimed. Tickets do not count.
• We will not fund any accommodation costs. Please do not add these to your claim.
• UACES reserves the right at all times to refuse any travel claim.
• You must, wherever possible, use the most cost-effective means of transport available.
• Travel claims must be submitted within three weeks after completion of the event.
• The Travel Support Expense Claim Form must be completed in full.

Eligibility

• You must be a current Student, PhD Researcher or Early-Career Member of UACES (please note that membership of the Graduate Forum is not the same as membership of UACES);
• Payment is conditional upon attendance (as such, claims cannot be processed before the event);
• Accommodation and/or subsistence expenses are not eligible as travel expenses in this scheme.

Amounts and limits

• UACES will pay up to 50% of your travel expenses for travel to/from a qualifying event;
• The maximum amount to be reimbursed for travel within the same country is 75 GBP;
• The maximum will be increased to 100 GBP for those travelling to another country;
• The minimum amount claimed must be greater than 5 GBP;
• For necessary travel by car, UACES will pay a mileage rate (limited to 100 miles).

Payment terms

• Payments will be by bank transfer (if resident in the UK or a country that uses IBAN) or PayPal (if not resident in the UK or a country that uses IBAN);
• We will do our own currency conversions to pounds sterling;
• Copies of receipts must be attached to your claim form. 
• Receipts will be kept by UACES.

The conditions above are effective from 1/1/2023; please return to this page for future updates and for the most recent version of the claim form.

Apply for Funding

To make a claim, please complete the claim form. If you have any questions, please email admin@uaces.org.